In State Transfer Process

DOH has jurisdiction throughout the state of Colorado. DOH’s Housing Choice Voucher applicants/participants have the option to move their voucher to another county within the State. If a DOH Housing Choice Voucher applicant/participant moves within the state of Colorado, DOH will continue to administer the voucher through a partner agency.

DOH’s “other” voucher programs (CoC PSH, SHV and CATV) must be approved by DOH staff prior to the applicant/participant’s request being submitted.

If there are any program violations, a participant conference must be held prior to transfer.

Step One: Applicant/Participant submits Request for In-State Transfer and collects documentation:

1. Residential Coordinator receives the Request for In-State Transfer and submits to their SPOC
2. Collect a 30-day notice or Mutual Rescission of Lease
3. Issue a manual voucher for 120 days (not in elite)
4. Process an annual reexamination if one is due within the next 120 days

Step Two: Submit paperwork to DOH

1. Send the Family Request for In State Transfer, 30-day notice/mutual rescission of lease, manual voucher, and annual reexamination (if needed) to the appropriate SPOC.
2. DOH will then:
   1. Review paperwork for completeness.
   2. Send an email approval of Family Request for In State Transfer to receiving and initial partner agencies.
   3. Issue a voucher in Elite with the new increment (receiving agency) 
3. Initial Agency will maintain the original file for 5 years and send the following documents to the receiving agency:
   1. Original application
   2. All family ID documents (birth certificates, SS card, ID’s etc.)
   3. 30 Day notice to vacate or mutual rescission of lease
   4. All documents associated with the last effective annual reexamination
   5. 50058
   6. All income, expense and asset verifications
   7. All releases (including the HUD 9886)
   8. Any approved reasonable accommodations
   9. Any tenant conferences, violation documentation, etc.

• Receiving agency tracks the voucher clock and is responsible for granting extensions as necessary.
• Receiving agency will complete the move action.
• If the applicant/participant does not lease up with the receiving agency within the voucher timeframe, the receiving agency must notify the DOH Contract Manager.
  • Initial agency will then complete the End of Participation (EOP) action/process and turns over the voucher to the next person on the initial agency’s waiting list.