Description of 90-Day Contracting Process Timeline

Days 1 to 60

1. The Division of Housing (DOH) confirms documentation is complete, hands off to applicant, and schedules kickoff within 7 days
2. DOH and the applicant have a joint kickoff call
3. DOH contract specialist contacts applicant with questions and sends initial agreement draft, which includes details from kickoff, within 14 days
4. Applicant reviews initial draft and returns to DOH within 21 days. Brief, simple, common, and non-substantive comments will see faster turnaround throughout the process. Substantial comments will likely result in the applicant not meeting the award letter timing
5. DOH incorporates revisions and sends second draft to applicant within 7 days. This review is intended just to capture errors. Substantial comments will likely result in not meeting the timeline
6. Applicant reviews updated draft and returns to DOH within 7 days. Substantial comments will likely result in not meeting the timing
7. DOH contract specialist finalizes and provides documents for state review within 7 days

Days 61 to 90

1. DOH conducts internal reviews for program, procurement, and accounting and may contact applicant about outstanding award letter conditions. Sends final draft to applicant within 10 days
2. Applicant signs all documents and routes subordination agreements to other lenders for signature. Returns to DOH within 10 days. Grants are uploaded to DocuSign and circulated for electronic signature. Loans are printed by the borrower and other lenders, signed, and returned to DOH. DOH must sign last and can’t sign pages to be held in escrow at a title company
3. DOH routes documents for signature within 7 days. Agreement executed
4. DOH routes final documents to applicant or title for recording

The description is complete. Return to Engage DOLA project update on Division of Housing amends award letters.